Standard Rotaract Club Constitution Meeting 

Tri-Cities Rotaract & Rotaract Club of the Fraser Valley

May 6, 2015 | 8:30pm – 10:30pm | Phoenix’s House (Coquitlam)

In Attendance:

Purpose:

Review of the Rotaract Club Constitution & Bylaws. Also adding amendments and making clarifications to club operations.

Items Discussed:

• President Elects (PE)

• • Vice-Presidents are not automatically President Elect for the following year
  • IV – Article 6: Membership – PE attend PETs, and to receive training from predecessors.
  • PE for the upcoming Rotaract year (July to June) be chosen by January 15th
    • Election to be held for the position (see Election Process below)

• Attendance:

• • 14 events must be attended

• Directorship & Executive Roles:

• • Look at the Rotaract Handbook and further develop rules and duties of all club positions 

• Treasurer:

• • II – Article 9: Separate accounts are not necessary with proper tracking

•  Figure out new membership things 

• Election process

• • To run for a position, they must have been with the club for a minimum of 6 months
  • Elections will be held for the upcoming Rotaract year during the months of January to March
    • To be taken seriously – have a nomination period, campaigns (if desired) and speeches
  • Ensuring those voted into director positions have attended 80% of the meetings
  • Executive roles are to last for 2 years only (July – June)
    • In the event there is no one who wants to run for the position, the current executive may remain in the role. 
    • Should a member take on an executive role part way through the Rotaract year, the partial year will not count towards their 2 years

• New Members:

• • Article IV – Admission for the new members shall be $25.00. 
  • Annual dues for returning members shall be $20.00 per member. 
  • Should a member join part way through the year, their membership will be prorated
    • Quarters: July – September ($20.00) | October – December ($15.00) | January – March ($10.00) | April – June ($5.00) 
      • They will also have to pay their $5.00 registration fee